5 Genius Tips to Write Blog Posts Faster & Better

Woman starting to work on her laptop wishing she know how to write blog posts faster.

Trying to get another blog post written can feel overwhelming – especially when you’re pressed for time and need to maintain the high quality your readers expect. The challenge of consistently creating engaging, SEO-friendly content can lead to writer’s block and even burnout. Fortunately, there are tools and tech that can help you significantly streamline your writing process. And they can help you write your blog posts faster and better.

Ready to transform your blog writing into a more productive and enjoyable experience?

1.    Automate Keyword Research and Topic Generation

The foundation of any great blog post is it matters to your target market and what they’re currently interested in or searching for. Traditional keyword research can be time-consuming, often involving sifting through endless data to find the perfect keywords. (I know because I’ve done a lot of it over the years.)

Luckily, tools like SEMrush and Ahrefs can help you analyze search engine data and provide comprehensive keyword insights. They can quickly identify high-volume keywords, assess keyword difficulty, and even suggest related terms you might not have considered or even thought of. When you integrate these capabilities into your blogging toolkit, you can make sure your content’s keyword aligns with current search trends and ranks well on search engines.

SEMrush is what I’m using these days. It offers a Keyword Magic Tool that sorts thousands of keywords in seconds and shows you what terms are being searched and their competition level. Using this feature can help you pinpoint the most effective keywords to use based on actual data, saving you lots of time and enhancing your blog’s SEO performance.

Platforms like BuzzSumo can analyze what’s currently popular in your niche and suggest blog topics likely to engage your target audience. This can significantly speed up your brainstorming process and make sure the content you create is relevant and likely to attract readers.

If you’re up for trying out a few of these ideas, all the tools I’ve mentioned have free trials. See for yourself how you might speed up your writing and create more captivating blogs for your audience. In my opinion, if you’re proactive like this you skip guessing what your audience might like to read and can deliver content you know they’re interested in.

2.    Use AI Writing Assistants to Overcome Writer’s Block

Let’s face it, everyone who blogs faces writer’s block every now and again. And as we all know by now, AI can help out a lot here. I like to start using tools like ChatGPT and Claude as soon as I decide on my keyword. It helps me keep the momentum going wherever I happen to feel stuck in my process and maintain consistent blog output.

AI writing assistants like ChatGPT or Jasper can generate content ideas and outlines based on a few input keywords or a general topic. These tools use advanced algorithms to produce relevant and engaging content suggestions that can serve as a foundation for your posts.

For example, if you’re struggling to come up with a new post, you could input “tips for beginner bloggers” into an AI tool. The AI would then provide several angles you might explore, such as “Essential SEO Tips for New Bloggers” or “How to Design Your First Blog Layout.” These prompts can help jumpstart your writing process and keep the ideas flowing.

And we all know, AI writing assistants can also help draft actual content. They can write introductory paragraphs, create engaging headings, or suggest conclusions that summarize key points.

But you have to keep in mind that just because they can write your entire blog for you, it doesn’t mean you should let them.

None of the writing assistants are anywhere near as creative as a human. So, you’ll need to be sure to heavily edit their output to make sure it still reads like you wrote your blog.

Some people are still a little leery of using these tools. If that sounds like you, don’t worry. You can start off slowly. Think of it as dipping your toe in the water to just check things out.

ChatGPT is pretty easy to use, and they have a free version. You can use it to do a little brainstorming to see what you think of it. For example, I recently showed a colleague how to use it to generate some pretty great ideas for his wife’s unique Mother’s Day gifts.

If you find it intriguing, you might try it to brainstorm writing ideas or outline a blog post the next time you’re feeling stuck.

3.    Optimize Your Writing Environment with Technology

I do my best writing in the morning and when I can work without distractions. A woman I used to work with swore she wrote best in the evening when she had a candle flickering next to her bed as she sat there and content on her laptop. (A flickering candle would be WAAAYYY too distracting for me – not to mention the allure of my pillows and imagining stretching out on my bed after waking up at 5 AM!)

Every writer is more productive when they’re working in an environment that’s optimized for them.

And it’s the “for them” that’s important. Creating an optimized space for writing is about the physical and digital spaces you work in. Technology, especially when integrated thoughtfully, can make a huge difference in how quickly and comfortably you produce blog posts.

Two of the most popular platforms for creating blog posts are Google Docs and Microsoft Word. They’re excellent for bloggers because of their simplicity, accessibility, and powerful features. They can both offer real-time saving and syncing across devices. So, you can start a post on your desktop and finish it on your mobile device.

And if you haven’t checked out their dictation features yet, you should. You might be able to dramatically speed up the writing process if you prefer speaking to typing. Or you just need a break from typing for a bit.

Have you heard of Cold Turkey Writer or Freedom?

They’re distraction-free writing apps that can significantly enhance your productivity by blocking out distractions. They temporarily restrict access to certain apps and websites, so you can focus on your writing.

For instance, you can set Cold Turkey Writer to lock down everything on your computer except the text editor, forcing you to concentrate until you’ve met a word count or writing time you preset. This can be incredibly effective for completing first drafts or meeting tight deadlines.

Another trick you might try is just blocking the time to write out on your calendar. This works well for me because I’ve discovered that if it’s not on my calendar, it probably won’t get done.

4.    Use Blog Post Templates and Structured Outlines

One of the most effective ways to speed up the blog writing process is by giving yourself some structure. Templates and outlines can help you maintain a consistent format, ensure all critical components are included, and significantly reduce the time you spend writing each post.

A blog post template is a pre-defined structure for your articles.

Of course, you can customize your template according to the topic but by generally following the same format, you know what you need to create. This means you spend less time figuring out how to organize your content and more time on the actual writing and research.

Let’s say a typical blog post template has sections for the introduction, key points with subheadings, a conclusion, and a call to action. With this template, you can put your ideas into the appropriate sections without building the structure from scratch each time.

You might want to consider creating templates for each type of blog post you typically write – a “how-to”, a numbered list, a rant, a story, etc.

A structured outline is a detailed guide for what you’ll include in each section of the post.

I like to use outlines because they help me to see the blog post and check its flow before I start writing. I definitely write faster and hit far fewer bumps in my writing when I use an outline.

You can think of your outline as a roadmap that reduces the typical pauses in writing for you to think about what comes next. It also gives you a chance to make sure you cover all the necessary information.

When you use a template and an outline together, that’s when you can really begin to write blogs faster. When you’re ready to begin writing a new blog, you can use your template to create a specific outline for the post. As you do your preliminary research and/or brainstorming, you can fill in the main points you want to cover.

If you’re a structured kind of writer, this process can really help with your article’s coherence and logical flow.

These tools help me to write efficiently. I use them to organize my thoughts and ideas and make sure that each post has a better shot of being clear and complete.

5. Continuously Learn and Adapt Your Writing with Analytics

Being able to write faster is just step one. The next is to make your blog posts better. So, you’ve got to understand how your content performs and use that data to make informed decisions for future posts. This is where analytics can provide deeper insights into your blog’s performance, helping you to track which posts are most successful and understand why.

Tools like Google Analytics can analyze reader behavior and monitor site traffic on your blog. The metrics these tools provide include things like page views, average time on page, and bounce rates. Each of these is critical for understanding engagement. (More advanced tools can even segment your audience based on behavior, predicting which topics will be more engaging based on historical data.)

For example, if you notice that posts about “relaxation tips” have higher engagement and share rates, you might decide to focus more on creating content in this area.

Here’s an interesting tool you might find useful – MarketMuse. It can help you identify gaps in your content when compared to other blogs on the same topic. It can also help by suggesting related topics you’ve not fully explored yet on your site. MarketMuse and similar tools can help you stay relevant to your audience’s evolving interests – i.e., continue to create better blogs than your competitors.

As with everything online, the key to success is continuous testing and iteration. A/B testing can help you tweak your headlines, formats, and content styles to see what works best. Blogs aren’t simply a once-and-done method of marketing. They need to evolve to continue to stay relevant.

I recommend reviewing your content monthly to see how things are shifting with reader behavior and traffic. This little bit of data can help you identify which of your blog posts are ready to be fine-tuned so they can perform better.

Overall, the path to writing blog posts faster and better requires you to automate or systematize mundane tasks, track your analytics, and optimize your writing environment. When you dial these in for yourself, crafting your blogs will become significantly simpler.

Need a little more support elevating your blogging game? We can help. Schedule your free consultation to explore what’s possible when you team up with KJ Content Marketing.


Karen Finn, PhD